Email automation and trigger-based notifications

Trigger-based emails are great to empower your business. Emails are triggered by a specific action made either by a user or recipient. One of the key benefits of sending trigger-based email is to increase the relevance of your emails.

Types of triggers

This section provides an outline of all the triggers that are available for your 123FormBuilder emails. Remember that some triggers will only work only if a certain feature is enabled on the form (payments, approvals).

• Form is submitted
• Form is submitted+delay
• Payment is processed
• Payment is processed +delay
• Submission is approved
• Submission is rejected

Form is submitted/ Form is submitted + delay

The email template can be sent right after the user has pressed the submit button or after a period of time.

You can delay emails on your form by minutes, hours, days, weeks and months. Once you have selected one of these options, a box will be displayed on the left where you’ll need to add an input. For example, if you have selected the option Minutes and added the input 5, the email will be sent 5 minutes after the form has been submitted.

Payment is processed / Payment is processed + delay

The same principle applies to these triggers. The only difference is that they are based on the status of the user’s payment. After you have collected payments from your users, these emails are automatically sent. Enable this trigger only if you have established an order form.

Submission is approved / Submission is rejected

You can send a custom email when an entry is approved or rejected by one of your recipients.

First, you need to customize the approval email template and after that enable the submission approval option from the Settings – Advanced section.

Related articles

• How to set up the Header of your email notifications?
• How to set up the Body of your email notifications?

If you are using another version of our notifications section, check out this article with a similar subject, however it applies only to autoresponder emails. To test the new functionalities explained in this article, please create a new form.