How To Use Forms As Internal Communication Tools


by 123FormBuilder

Good communication strategies inside an organization can change a lot of things. For once, they can create a better work environment, more satisfied employees and even an improved business outcome. There are ways you can make your employees feel connected and create a stronger bond with your company. Happy employees often feel their contribution to the success of a business, they are more loyal and outperform in their tasks.

Seeing how nicely some of our customers smoothen their internal communication with the help of forms is enlightening. Today you can learn from their experience and see which are the most used forms to streamline employee communication on both horizontal and vertical structures. This means that with online business forms you can improve the flow of information between departments, inside any department and with the management. Here is our choice of forms for internal communication.

Internal polls

Voting can be handy even outside politics. Inside an organization, online polls bring an added value and let employees share thoughts about small decisions which might affect their work. These tools can be used for serious matters, like voting for a team leader or employee of the month. Likewise, you can use them for entertainment, e.g. to vote for a best inside joke or greatest office gags. This kind of polls will bring employees closer and make them feel at ease with expressing themselves. Here’s an example:

Internal poll

Contest forms

Incentives always have a positive impact on an employee’s performance. Make your contest form small and keep it company related. For example, you can create an online quiz about your history, it will help your staff to learn new things and better understand the company culture. Plus it will be a great chance to build your brand identity. Use customized pens, mugs, agendas, calendars and other supplies with your branding elements, and offer them as winner’s schwag. Contests are not only a way to help employees learn new things but also to challenge them to do things better. Competitions in many cases arise the best ideas and projects, so keep an eye open on ideas that might flow.

Employee evaluation form

Evaluating employees is a necessary process in any business. You need to track their evolution inside your company and inside their team. Employee evaluation forms can be as simple or as complicated as you want them. You can apply only rating stars, use Likert scales to go through particular activities they conduct or allow teammates to write short essays. There is no right or wrong, it is a matter of what suits your case best. Moreover, you can apply team evaluation forms if you consider they are more appropriate than individual assessments.

Suggestion box

Sometimes your colleagues or supervisors might feel skeptical in speaking their mind. Making suggestions often can be a burden for some employees, but it can also be a gold mine for employers. Transferring the suggestion box into an online form gets rid of possible hand recognition, or being seen completing an inquiry. It is friendly, accessible and safe to use. You can track them with ease in your inbox while allowing anonymity or address  them privately if they request an answer. It could look something like this:

suggestion box form

Training registration

If you provide internal training, using form is an easy way to both communicate them and register participants. Use an event registration form with a broad description to announce a training while collecting attendees. Share them via email, publish them on your website or on dedicated social media groups you use internally. You’ll have a clear database with participating employees, you can communicate with them after the event and even send them post-event feedback forms. In this way, you can understand which are their needs and if they managed to learn something for the held training.

Did you manage to implement some forms to enhance internal communication? Tell us all about it in the comments section below.

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